Clubs’ responsibilities for successful exchanges:

1. Establish and maintain a committee of at least 2 or 3 Rotarians to recruit and stay in touch with host families, make arrangements for schooling, provide a Rotarian of the same gender as a counselor, and provide fair share of chaperones and transportation for exchange student activities in the district.

2. Comply with District 7680’s Youth Protection policy statement and procedures for operating the youth exchange program (consistent with Rotary International and US Department of State policies).  These requirements include written applications and background checks for committee members and host families, training, and maintenance of basic records.

3. Budget approximately $2,000 required to support each inbound student with a monthly stipend, mandatory orientation and group sessions in the district, and miscellaneous expenses. 

4. Diligently recruit among Rotarians and throughout the community for young people who could benefit from the program and who would be good ambassadors.  Financing outbound exchanges—from $4,000 to $6,000—is the responsibility of the student and their family.

5. Include exchange students actively in the Family of Rotary by welcoming them at club meetings and community activities, and encouraging Rotarians to invite students into their homes, work places, etc.